People Cloud, Inc. (“People Cloud”, “we”, “us”) is the data controller responsible for the processing of personal data described in this Privacy Policy.
Name: Makino Hiroshi
Email: ukraine@people-cloud.jp
This website and application process support a UNIDO-supported feasibility study and related training activities. UNIDO supports the project, but People Cloud operates this application process.
This policy applies to personal data you provide when you:
- apply to our Business Development / Project Manager program;
- Practical Japanese lessons; and
- interact with us about the program and (if you choose) career support / partner introductions.
We aim to collect only what is necessary for application screening, program delivery, reporting obligations, and (if you opt in) career support.
- Name and surname
- Age (integer)
- Email addressTelegram / messenger handle
- Citizenship
- Current location (and “other” free field if applicable)
- Gender: Female / Male / Non-binary / Prefer not to say (collected for aggregated reporting; not used for selection)
- Education level; university and specialization; specialization category
- Years of experience
- English level; Japanese level
- Professional summary (project example, role, achievements)
- Motivation statement
- How you heard about the program
- CV file upload (English or Japanese)
- Current salary range (mandatory; collected as ranges, not exact amounts)
- Messages you send us; interview scheduling information; onboarding information (if selected); and basic participation status (e.g., selected / not selected; attendance and completion status where applicable).
Please do not include passport/ID numbers, full home address, medical/health information, or other sensitive personal data in your CV or free-text fields.
We process your data for the following purposes:
- review and evaluate your application (eligibility, fit, availability);
- contact you about screening steps and decisions;
- if selected, administer participation (onboarding, communication, attendance and completion administration).
- maintain evidence that activities were implemented (e.g., participant lists, attendance, completion counts, and sex-disaggregated participation metrics), in a minimized form appropriate to feasibility study operations.
- improve your CV/profile for Japan–Ukraine roles;
- share your profile/CV with partner companies and coordinate introductions/interviews.
- retain your application data after the selection process and contact you about relevant future opportunities, and (where applicable) share your profile with partner companies for potential employment opportunities.
- protect our systems, prevent misuse, and handle complaints or disputes.
People Cloud is based in Japan and follows applicable Japanese requirements. We use GDPR principles voluntarily as a best-practice benchmark, without waiving jurisdictional defenses. Where Ukrainian data protection requirements apply to activities in Ukraine, we aim to comply with those applicable requirements as well.
As a practical basis for processing:
- Application processing / program delivery: necessary to handle your request to apply and participate.
- UNIDO reporting / audit evidence: necessary for project accountability and compliance obligations, using minimized data.
- Partner introductions / job matching: based on your explicit opt-in consent.
- Future opportunities retention: based on your explicit opt-in consent (see Section 6).
When you apply, you will be asked to confirm:
(1) Required: “I have read and accepted the Privacy Policy and agree to the processing of my data for application screening and program delivery.”
(2) Optional: “I consent to People Cloud storing my profile after the selection process and sharing it with partner companies for potential employment opportunities.”
If you do not tick the optional checkbox, we will not use your data for partner introductions or longer-term retention for future opportunities.
We do not sell your personal data.
We may share limited personal data with:
A) Entrusted Parties / project partners
Service providers supporting People Cloud operations under confidentiality and security obligations, limited to what is operationally necessary.
B) Cloud-based service providers (processors)
We use cloud-based tools to collect and store data and run operations, including Airtable (forms/database) and Google Workspace (email/storage/collaboration) (and hosting providers used to operate the website, where applicable). These providers process data on our instructions for the purposes described in this Policy.
C) UNIDO
Only where required for reporting and supporting evidence, and typically in minimized/necessary form.
D) Partner companies (only if you opt in)
Only if you provide explicit opt-in consent, we may share your profile/CV with partner companies in Japan or their Ukraine branches/offices for potential employment opportunities.
E) Beetroot Academy
If you participate in Beetroot Academy training, you may register directly on Beetroot’s platform. Where People Cloud receives information from Beetroot, it will be limited to what is necessary for reporting and administration.
People Cloud operates from Japan, and applicant data may be stored in, accessed from, or processed in Japan and other locations where our service providers operate. Where data is accessed cross-border, we apply appropriate safeguards (restricted access, confidentiality, and security controls) consistent with our DPIA/security package.
We limit access to authorized personnel and entrusted parties with an operational need. We apply reasonable administrative and technical safeguards (e.g., access controls and account security measures).
We retain data only as long as necessary for the purposes described above.
Selected participants: retained for the program period and for audit/accountability needs consistent with the project’s documentation requirements, in a minimized form where possible.
Non-selected applicants:
- If you opt in (optional checkbox): we may retain your profile to contact you about future opportunities and to share with partner companies as described.
- If you do not opt in: we retain your application data for a limited period to manage the selection process and related inquiries, then delete it within a reasonable timeframe.
We periodically review stored applicant records and delete data that is no longer needed.
You can:
- request access to or correction of your data;
- request deletion of your data (including non-selected applicant records);
- withdraw consent for partner introductions / future opportunities at any time (withdrawal does not affect processing already performed before withdrawal).
For privacy requests (access/correction/deletion) or questions:
Email: [ukraine@people-cloud.jp]
Suggested subject line: “PRIVACY REQUEST”
